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A City of Cooperation

Accounts Payable

It is the City of Oregon’s policy to pay all bills within thirty days or less. In order to facilitate prompt payment, we would like to take this opportunity to reacquaint you with our purchasing procedures:

  1. A current W-9 form needs to be on file in the Finance Department.
  2. A purchase order number is required at the time of the order. If there is no purchase order number provided at the time of the order, the purchase is not authorized by the City of Oregon.
  3. The vendor should include the purchase order number on all invoices in order to expedite payment. In the absence of a purchase order number, it will be assumed that this was not an authorized expenditure.
  4. All goods should be shipped to the department that placed the order. All invoices should be emailed to This e-mail address is being protected from spambots. You need JavaScript enabled to view it or mailed to:

City of Oregon
Attn: Finance Dept.
5330 Seaman Rd.
Oregon, OH 43616

For small routine purchases, a purchase/credit card may be used when accepted by the vendor. The vendor does not need to have a purchase order for purchase/credit card buying. However, we wish to restrict our vendor disbursements to one form of payment so if you are a vendor we pay routinely by check, we prefer to continue the purchase order/invoicing procedure with you.

The City of Oregon now utilizes EFT (electronic funds transfer) payments to Accounts Payable vendors.  If you would like to recieve payments from the City via an EFT payment, please complete the Request for Vendor EFT Authorization form, located on the Finance Department page of this website.

When an invoice is mailed directly to the Finance Dept referencing our purchase order number, payment should be received in thirty days or less. If the invoice arrives without a purchase order number and/or the invoice is improperly addressed, payment may be delayed.

Discounts: If your company provides a cash discount for expedited payments and you offer a competitive quality product, departments are informed of the discounted savings.

Employees are not permitted to purchase personal items on the City’s account.

We look forward to a good business relationship with your company. Should you have any questions, please call Accounts Payable at 419-698-7029.

 
© 2014 City of Oregon